- Staff: 1-2 Unaffiliated Data Gurus, 2-3 Intake Gurus
- Supplies: Request for Volunteers forms, pens, laptop, phone
- Role:
◦Unaffiliated: Enter data on who is assigned to open work orders
◦Unaffiliated: Inform agencies as vols are assigned
◦Unaffiliated: Maintain open requests for vol board
◦Unaffiliated: Take requests for volunteers from agencies
When a volunteer brings you his/her Referral form, pull the corresponding Request for Volunteers form from the file. Enter his/her name and the date of the referral on the bottom of the Request Form. Place your initials in the appropriate box on his/her Referral Form. Direct the volunteer to Station #4 for a Safety Briefing.
As you have time, call the agency contact to let him/her know who or how many volunteers have been referred. Confirm with the agency contact whether you should continue referring volunteers or close out the Request.
When a Request has been filled, raise your flag or put on the hat to call a Runner and ask him/her to confirm that the request has been removed from the board.
Enter the date and reason the request was closed (completed, no longer needed, etc.) at the bottom of the Request Form. If your Requests for Volunteers have been entered into a database, be sure to enter the date and reason the Request was closed as soon as possible. Place open Requests in one file and closed Requests in the other, alphabetically by agency.
You may have to call an agency contact to clarify the agency’s Request. When you speak with an agency contact, record the information on the Request form in the section called ―Follow-up Contacts with Requesting Agency.‖
This group must also keep up with OPEN requests for volunteers & ensure they are up to date (ie, the agency is still active and has capacity to receive unaffiliated volunteers).
This group may also follow up with agencies and see if they could take more volunteers or continue taking volunteers as more unaffiliated vols arrive.
